Senior Proposal Manager

Flatiron Construction's proposal team is growing! As Senior Proposal Manager, you will manage the proposal efforts of one or more project pursuits under the direction of a Division Proposal Lead, to create and collect Company documents and ensure all required information is included for a bid submittal. This is an exciting opportunity to join a recognized leader in Canadian transportation projects, with opportunity to support growing and dynamic teams throughout North America.

• Reports to assigned Division Proposal Lead
• Oversees the proposal collection and creation of one or more project proposals.
• Meets with internal clients to support pursuit strategy including business development and pre-construction.
• Oversees the document collection and creation of one or more project proposals. Responsible to ensure all required items of a pursuit request are included prior to the bid submittal deadline.
• Coordinates and tracks the collection of forms, information, and data required for each pursuit per deadlines, ensuring completion of all Owner’s requests.
• Acts as resource for Division Proposal leadership to support qualifications and information needed by other divisions. Develops and manages the proposal schedule within pursuit and submittal deadlines.
• Leads proposal strategy sessions/associated proposal workshops.
• Coordinates and creates the compliance matrix that assigns tasks to supporting proposal team for technical proposal documentation and development.
• Develops and implements the Proposal Work Plan to meet the Owner’s Request for Proposal (RFP) requirements and evaluation criteria collected and created prior to the submission deadline.
• Assembles proposal documents in various software formats to ensure all proposal criteria is included prior to submittal deadline. Reviews and edits proposal content to support one-voice methodology.
• Supports proposal assignment assigned by Division Proposal Lead, and cross-divisionally as appropriate.
• Ability to train and mentor proposal team staff supporting the Department Manual process, Style Guide and internal divisional forms processes.
• Assigned Division Award Efforts.
• Coordinates and tracks surety and bonding information and any required signature documents in coordination with pursuit Lead Estimator.
• Coordinates with Joint Venture (JV) partners and subcontractors to obtain necessary proposal information, narrative, forms, and other documents requested by the Owner’s RFP.
• Complies technical writing and support documentation based on interviews, summary points and examples provided by estimators, engineers, and subject matter experts.
• Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Develops and manages layout, design and document feel to ensure a marketing quality product.
• Maintains knowledge of Company’s values and strategic plan.
• Support published corporate policies.
• Perform additional assignments per management’s direction.

• Bachelor's Degree in English, Marketing, Communications or a related field required.
• 8+ years’ project pursuit experience in construction or engineering industry required.
• Minimum 5+ years’ experience as proposal management preferred.
• Transportation infrastructure experience highly preferred. 
• People management experience required in coordination of proposal teams/efforts.
• Proven ability to take on a larger bid proposal or multiple proposals at one time
• Able to travel 50 – 60% of the year for pursuit meetings and Company proposal support.
• Able to coach, guide and mentor direct reports.
• Proven time management and delegation skills to complete tasks under tight deadlines while adhering to Owner and Company pursuit requirements and timeframes.
• Proven ability to write and edit project summaries, resumes of project personnel, and other supporting information.
• Strong communication and organizational skills required.
• High attention to detail required.
• Able to work in a fast-paced, high-pressure environment required.
• Strong time management and task prioritization skills required to ensure timely submittal of project bids required.
• Some knowledge or skill in graphic design.
• Advanced knowledge of Adobe Acrobat Professional, Photoshop and InDesign; Deltek Vision
• Maintains registration in relevant organizations / associations (for example, Road Builders Association).
• Able to identify talent growth opportunities and assign work to develop internal team.
• Proven ability to identify process gaps and recommend reasonable and streamlined approaches to serve the business.

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/AA/ADA/Veterans employer.